A Kali Foundation tool for community organisations
Settle is a private hiring and onboarding tool built for schools, charities, trusts and community groups, replacing scattered emails, forms and spreadsheets with one clear place to see what's done, what's next, and what's quietly stuck.
Every step passes cleanly to the next person, and nobody needs a login they don't already have.
The problem
Most small organisations run hiring and onboarding across email threads, paper forms and separate checklists. It works, mostly, until a step falls through the gap between two people who both assumed the other had it.
A form doesn't get signed, a laptop isn't ready, and nobody notices until the new starter's first day.
Progress lives in someone's inbox. Leadership can't see where a new hire actually is without asking around.
Without a clear checklist, people don't know what's next, and it shows in how settled they feel.
Off-the-shelf onboarding software often bills monthly for every person who logs in, a cost that never stops growing.
The solution
Settle is a private site that only your organisation can log into. Nobody sees anyone else's information, and you see everyone's progress, in one place.
Post a role, shortlist applicants, and let candidates book their own interview time, all tracked in one tidy list.
New starters work through a clear, ordered checklist. The people who help them, whether IT, an assistant or payroll, don't need a login at all. Their tasks simply appear on your dashboard.
CURRENT STARTERS
Take a closer look
Settle sits quietly behind the scenes of your hiring and onboarding. It doesn't change how your team works, it just makes sure nothing gets lost along the way. Your coordinator sees everything. Everyone else just gets told what they need to do, when they need to do it.
IN PLAIN TERMS
"Think of it as a private website that only you and your staff can log into."
A role is posted → applicants are shortlisted → interviews are booked → a hire is made → onboarding begins → every step is tracked until the new starter is fully settled in. One thread, start to finish.
Clear visibility
Leadership always knows where things stand.
Less chasing
Reminders go out automatically instead of falling to you.
A better welcome
New starters know exactly what's next, every step of the way.
How it works
A role goes up, and applications land in one tidy list you can review whenever suits.
Candidates choose an interview time that lands straight in your calendar. You're told the moment they book.
Your new starter works through a clear checklist. You watch it fill in on your dashboard.
Once everything's ticked off, you get a message confirming they're all set, with nothing left hanging.
What's inside
See every candidate and every new starter, and exactly what stage they're at, without opening a single email thread.
e.g. checking who's ready to start on Monday, in ten seconds.
Steps unlock in sequence, so a new starter can't accidentally skip the policy sign-off before their first day.
e.g. forms are always signed before laptop handover.
IT, an assistant, or payroll simply get told what to do and when, keeping the system simple and the cost down.
e.g. a stationery pack gets sorted without anyone logging in to ask.
If something a new starter needs isn't ready, you hear about it immediately, not on their first morning.
e.g. a laptop delay gets flagged and fixed before day one.
Staff who still have steps outstanding get nudged automatically, so chasing people isn't left to you.
e.g. a reminder goes out three days before a policy is due.
Candidates can book a real interview slot that lands in your calendar by itself, with no manual back-and-forth.
e.g. five candidates booked before your first coffee.
See it in action
HIRING · Assistant Coordinator
12 applicantsONBOARDING · R. Patel
1 flaggedWho it's for
Bring on new teachers and support staff each term without losing track of a single form.
Bring on staff and volunteers with the same clarity, whatever your headcount.
Get real visibility into how hiring and onboarding are actually going, without asking staff for updates.
Bring in new coordinators and helpers with a process that feels as organised as your mission deserves.
Real impact
0
clear stages
From posting a role to a settled new starter, always the same four steps.
1
place to look
No more piecing progress together across email and paper.
0
logins for helpers
IT, payroll and your assistant are chased the same way they are now, just with nothing falling off the list.
✓
confirmed, every time
A message tells you the moment a new starter is genuinely all set.
Looking ahead
Settle starts lean, on purpose. As your organisation's needs grow, so can it, without ever asking you to pay for people who never log in.
Exit surveys for staff who leave, so leavers' insight isn't lost.
Separate checklists for staff starting at the beginning of the year or part way through.
Calendar integrations so booked interviews land straight into the tools you already use.
Connected Kali Foundation tools as your organisation takes on more, one practical step at a time.
Let's talk
We'll walk you through it against your own hiring and onboarding process. No jargon, no pressure, just a clear look at whether it fits.
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