A Kali Foundation tool for field-based teams
Fieldnote turns the data your team already collects, from planting and maintenance to monitoring and hours, into funder-ready reports, a live impact dashboard, and matched grant opportunities. Captured once, from a phone, on site.
One record in the field becomes a report, a dashboard, and a funding lead, with no re-keying.
The problem
Most field-based teams collect real, valuable data, then lose hours pulling it into spreadsheets and reformatting it for whoever's asking. And as funding becomes more diverse, more people are asking, more often.
Different data, different cycles: some by financial year, some by calendar year. Reporting becomes a job of its own.
Field notes go into a spreadsheet by hand, then get pulled into a report by hand. Two chances for something to go missing.
Every re-keyed figure has to be checked by a person, which means every report needs a person's time before it can go out.
As programme funding shifts and organisations lean more on a broader mix of funders and partners, showing clear impact matters more than ever.
The solution
Fieldnote connects what happens on site to everything your organisation needs to show for it, without a single re-keyed figure in between.
PART ONE · CAPTURE & TRACK
Coordinators log planting, maintenance, and monitoring data on site, from a phone. It flows straight into one central system, with no re-keying into a spreadsheet.
One view of every contract: what it funds, what it needs, and when it's due, so nothing is tracked from memory.
PART TWO · WHAT THE SAME DATA GIVES YOU
Choose a date range and a funder, and get a formatted report out. Financial year and calendar year both run from the same underlying data.
A live view of your numbers across every project, and matching funding opportunities surfaced using the impact data you've already collected.
Take a closer look
Fieldnote is one system with four jobs. Pick one to see what it does.
FIELD CAPTURE APP
Coordinators record planting, maintenance, trap checks or monitoring data right where the work happens. It lands directly in one central system, and the spreadsheet step disappears entirely.
AUTOMATED REPORTING
Choose a date range and a funder and receive a formatted report, with no manual pulling and no reformatting for each funder's cycle. Financial year and calendar year both draw from the same source.
CONTRACT & DEADLINE TRACKER
One view of every contract: what it funds, what it requires, and when it's due, so nothing depends on someone remembering.
IMPACT DASHBOARD & GRANT DISCOVERY
A live dashboard your board and funders can see any time, and the same impact data used to surface matching grant opportunities and speed up applications.
How it works
Data is logged on a phone at the point of work, with no notebook and no spreadsheet to transcribe later.
Every entry flows into one system that everything else draws from, with no re-keying and no version confusion.
Any funder, any date range, formatted and ready, built from the same data every time.
The same records power a live dashboard, board updates, and matched grant opportunities.
What's inside
Log planting, maintenance or monitoring data on site, from a phone, with no re-keying, ever.
e.g. a trap check logged in seconds, mid-round.
A formatted report for any funder and any date range, built from the same underlying data.
e.g. two funders, two cycles, one source of truth.
One view of every contract: what it funds, what it needs, and when it's due.
e.g. no deadline missed because it slipped someone's mind.
Connects to the booking and CRM tools you already use, rather than asking you to replace them.
e.g. no second system to keep in sync.
Turn the same records into clear, branded summaries: trees planted, volunteer hours, litter removed, weeds controlled.
e.g. a one-page summary ready before a partner meeting.
Your numbers across every project and region, available any time. Board updates and annual reports build from one source.
e.g. a board question answered on the spot, not next week.
See it in action
YEAR TO DATE · ALL PROJECTS
4,820
trees planted
1,140
volunteer hours
62
sites monitored
9
active contracts
Annual report data collection: 74% complete
FUNDER
Community TrustPERIOD
FY 2026Report generated from 214 field entries
Ready to export
Who it's for
Turn planting, trapping and monitoring data straight into the reports your funders ask for.
Show impact across every project and region from one live dashboard, not a folder of spreadsheets.
Keep volunteer coordinators in the field instead of behind a spreadsheet at the end of each week.
Track multiple contracts and deadlines in one place, and find the next grant while you're at it.
Real impact
0
place data is entered
Not a phone, then a spreadsheet, then a report. Just once.
0
clear stages
Capture, centralise, report, discover: the same pipeline every time.
✓
figures, no double-checking
Fewer manual steps means fewer errors to catch before a report goes out.
→
hours back to the field
Time once spent pulling and formatting data goes back to the work your funding is for.
Looking ahead
Fieldnote starts with the data you already collect. As your programmes grow, so can the system built around them.
Deeper grant matching, reusing your impact data to speed up applications further.
More integrations with the booking, CRM and finance tools different organisations already run.
Custom impact categories beyond trees, hours and weeds, built around what your programme actually measures.
Connected Kali Foundation tools, as your organisation takes on more, one practical step at a time.
Let's talk
We'll walk you through it against your own reporting cycle and field data. No jargon, no pressure, just a clear look at whether it fits.
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